Aging and Long-Term Support Administration - Information for Professionals

AGING AND LONG-TERM SUPPORT ADMINISTRATION

Training Requirements & Classes - Community Instructors

Important Announcements

Home Care Aide Certification Checklist and Quick Link page available – See a certification checklist outlining the steps to getting certified and quick links to all needed info and forms.
Are you planning or already offering core basic training? You may be required to become a licensed private vocational school. Learn more.

The following information is designed to help new and existing community instructors get contracted to offer LTC worker courses. Community instructors are businesses or individuals wanting to teach long term care worker training in care settings throughout the community and/or home care agencies wanting to teach their own staff.

AFHs or ALFs ONLY wanting to teach their staff apply differently. Go to the AFH/ALF training application page

Are you planning or already offering core basic training? You may be required to become a licensed private vocational school. Learn more.

To provide ANY LTC worker course, use the steps and forms below.

See Table 1 below if applying for the FIRST time.
See Table 2 below if you are an approved Training Program and need to communicate changes.

Table 1: First Time Applicants Always download and use the most current version of forms
Step	How This is Done	Form Needed
Step 1. Understand what LTC worker training is required	Review Understand the 75 hour training requirements Overview for all Long-term Care Workers
Step 2. Apply Communicate to DSHS that you want to offer training.	Fill out and submit a Training Program Application (TPC) form.	TPC Form Use this form to tell DSHS what courses, instructors, and curriculum you want to use. Watch a short video on how to fill out the TPC form. View entire video. Watch specific segments of the video View Segment 1: Tell us who you are View Segment 2: How to list courses you plan to offer View Segment 3: How to list instructors you want to teach View Segment 4: Filling out the Instructor attestation correctly View Segment 5: The best way to get your application to DSHS
Step 3. Contract with DSHS Contract with DSHS to offer training.	Fill out and submit the contract intake form.	Contract Intake Form You do not have to send in a copy of a W-9 or a Certificate of Insurance for this particular contract with DSHS.
Step 4. Get instructors approved Identify and get approved instructors who meet the DSHS required qualifications for each course.	Review the DSHS minimum instructor qualifications for each course you want to offer. Fill out and submit an instructor application (INS form) for Core Basic, Population Specific, Mental Health or Dementia Specialty training, or Nurse Delegation courses. Attest to the instructor qualifications in the TPC Form for Orientation, Safety Training or Continuing Education	INS form: INS form: Instructor Application Form
Step 5. Get curriculum (training materials) approved Identify or develop curriculum (training materials) to use. All training materials must be approved by DSHS.	Decide which curriculum you want to use. This can be either curriculum (training materials): DSHS has developed and is available for you to use. YOU have developed and now want DSHS to approve. Developed by other Training Programs that DSHS has already approved. You must have permission to use them. See a list of: Other DSHS contracted community instructors. Contact them directly and see if you can use/purchase their curriculum for core basic and/or population specific training. List the curriculum name in your TPC form. If you need to get your curriculum approved, submit the materials with the required forms as listed in the next column.	Orientation and Safety (ORSA) ORSA Instruction Sheet How to get YOUR own training materials approved. No form is needed. DSHS has curriculum for these courses. See or download the DSHS training Now available in Chinese, Korean, Russian, Spanish, and Vietnamese. Enhancements to RFOC as core basic training CBRFOC Form RFOC can be used as the foundation for core basic training but it must be enhanced. These enhancements must be approved and sent in with the CBRFOC form. CBRFOC Instruction Sheet More detailed information on what is and is not considered RFOC enhancements and some tips on how to develop these enhancements. HIGHLY encouraged! DSHS has a 3 hour curriculum on challenging behaviors that can be used in core basic training, population specific training, or CE. List it in your application where you want to use it. Download the Navigating Through Challenging Behaviors curriculum (PDF). Now available in Chinese, Korean, Russian, Spanish, and Vietnamese. Population Specific training PB Form Continuing Education See the Continuing Education section of this website for more information and forms.

Currently Approved Training Programs

Table 2: Currently Approved Training Programs Always download and use the most current version of forms
Step	How This is Done	Form Needed
Step 1. Notify DSHS Notify DSHS of changes to your Training Program.	Fill out and send in a Training Program Update form if you are adding or dropping courses, instructors, and/or curriculum.	TPC Update Form
Step 2. Get instructor changes approved Identify and get approved instructor changes (adding or removing instructors).	Review the DSHS minimum instructor qualifications for each course you want to offer. Fill out and submit an instructor application (INS form) for Core Basic, Population Specific, Mental Health or Dementia Specialty training, or Nurse Delegation courses. Attest to the instructor qualifications in the TPC Update Form for Orientation, Safety Training or Continuing Education,	INS form: Instructor Application Form
Step 3. Get any new curriculum (training materials) approved Identify curriculum you are adding or dropping from your approved training program. All training materials must be approved by DSHS.	See Step 5 in Table 1 for all needed information.

Forms

TPC Form
Use to apply to become a DSHS approved Training Program the first time.
TPC Update Form
Use to make changes once your Training Program is approved.
ORSA Instruction Sheet
Use to get more detailed instructions if you want to submit your own orientation and safety training for approval.
CBRFOC Form
Use if you are sending in enhancements to RFOC to use as core basic training.
CBRFOC Instruction Sheet
Use to learn what is and is not considered RFOC enhancements and get tips on how to develop enhancements.
PB Form
Use to get population specific training approved
INS Form
Instructor Application for core basic training, population specific training, dementia specialty, mental health specialty and nurse delegation courses

CE Approval Form
The form you need to submit to get CEs approved.
Document CE completion – creating a CE training certificate
What has to be on a CE training certificate, including a sample template

Additional Resources

DSHS curriculum available
PDFs and/or Word files for Orientation and Safety and translations, Navigating Challenging Behaviors and translations, Revised Fundamentals of Caregiving and translations, Dementia Specialty and Mental Health Specialty Find more continuing education classes and training materials.

Find more continuing education classes and training materials
Order printed copies of DSHS developed student materials