June 27, 2001

 

MB-AASA-HCS/AAA-RCS-DDD-01-20

MANAGEMENT BULLETIN

 

TO:                  Home & Community Services Regional Administrators

                        Area Agency on Aging Directors

 

SUBJECT:     AASA/HCS CORE TRAINING PROGRAM

 

DEALINE:     Updated Training Plans are due July 26, 2001

 

The 2001-2002 AASA/HCS Core Training Program has six units with 30 participants each.  The training schedule is as follows:

 

Dates

Location

Unit

Sept. 18-20, 2001

Immaculate Heart, Spokane

4

Nov. 6-8, 2001

St. Placid’s Priory, Lacey

3

Feb. 5-7, 2002

Shoreline Conference Center

4

March 5-7, 2002

St. Placid’s Priory, Lacey

1

May 7-9, 2002

St. Placid’s Priory, Lacey

2

June 4-6, 2002

Immaculate Heart, Spokane

3

 

The number of Core Training units offered for the 2001-2002 year has been reduced from seven to six due to budget constraints.   

 

Mandatory Attendance Requirement

All HCS social workers, community nurse consultants, AAA case managers, AAA nurses that case manage, and the supervisors from both systems must complete the CORE Training series within three years from the date of hire.  Veteran staff persons who wish to retake units and AAA case aides ARE NOT eligible to attend. 

 

Waivers

All managers are encouraged to inform their staff to request a waiver if the following conditions exist:

  1. Staff hired prior to 1987 may be waived from attendance;
  2. Staff may present documentation of prior training or education, such as a master’s degree, that covers curriculum content.  Prior training might include previous CORE Training or other similar training programs.  Such documentation is to be placed in the employee’s personnel file.

 

Staff who previously worked for HCS or AAA, has taken CORE Training units, and is currently working for the other agency should not repeat the training.

 

Please check whether staff qualify for a waiver before submitting names for attendance.

 

Registration

UW staff are responsible for all registration activity.  Registration will be on a unit-by-unit basis.  Each HCS region and AAA area is assigned a specific number of slots for each unit based on the overall number of participants.  Five alternates are again requested this year.  Report alternate substitutes or last minute attendance changes to Carrie Leath (UW) at 206-685-1686 PRIOR TO THE DATE OF THAT UNIT.  Staff who show up at a unit without notifying Carrie Leath may be turned away.  Also, the HCS region or AAA may be charged for the costs of a ‘no show,’ as these costs are non-refundable.  A list of ‘no shows’ will be sent to each region or AAA as they occur.

 

Documentation of Attendance

Copies of the AAA staff sign-in sheets and DSHS HRDS forms will be sent to respective agencies to track staff attendance.  The HCS regions and AAAs are responsible for keeping accurate staff attendance records.

 

Certificates of completion are given at the end of each CORE Training unit.  Staff must attend all sessions of a unit to receive a certificate.

 

Diversity Training

The yearly request that CORE Training be approved as a DSHS Diversity program by OOED is in process.  We will notify HCS Regional Administrators only if there is a change in approval status. 

 

Travel

The contract with UW provides for travel, per diem, and lodging for those participants whose residence or regular workplace is 61 miles or more from the training site, whichever is closer.  Staff who wish to reside at the training site but do not meet the travel requirement can seek approval to make their own lodging arrangements from the HCS Regional Administrator or AAA Director.  The HCS region or AAA will absorb this cost.  Staff in the mid-state area (Wenatchee/Yakima) can opt to attend training on the east or west side of the mountains.  UW staff, based on which is more economical (airfare vs. car mileage), will determine the reimbursement rate for the mode of travel.  UW staff will arrange air travel for each participant.

 

The UW staff contract will not pay for overnight accommodations before the first day or the night of the last day of each training unit.  Such costs are the responsibility of the HCS region or AAA.

 

A CORE Training Program brochure will be distributed in the near future by UW staff.

 

Update Training Plans

A list of people who completed CORE training in 2000-2001 and the Revised AASA/HCS CORE Training Needs Update Form For 2001-2002 Year is attached.  Please update your records and submit an updated training plan that reflects which staff you would like to nominate for UNITS 1, 2, 3, & 4.  This plan should include the name, city of employment, job title and approximate date of hire of the nominated staff.  Training slots will be assigned according to the information on these plans.  Fax the completed form to Barbara Hanneman, fax:  360-725-2646 no later than 4:00 p.m. on July 22, 2001.

 

Inquiries to:                Barbara Hanneman, Program Manager

                                    Training, Communications & Development

                                    360-725-2540; fax:  360-725-2646

hannebj@dshs.wa.gov

 

 

                                                                                   

                                                                                    Penny Black, Director

                                                                                    Home & Community Services Division

 

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